Travelling can be one of the most exciting and rewarding aspects of your job, but it can also be one of the most stressful if you aren’t prepared. Whether you are traveling across the country or town, sometimes the stress of making travel arrangements can seem overwhelming, especially if you have never done so before or if it has been some time since you last did it.
Thankfully, there are various tools and resources available such as Locomote corporate travel booking to help you make all aspects of your travel as smooth as possible from start to finish, even if your company uses an unconventional corporate travel booking system.
Corporate travel booking has changed over the years, but one thing that has stayed consistent is that most companies don’t like to think about it. Many business owners are still doing the tedious work of booking travel themselves, or paying a third-party travel agent lots of money for their expertise.
With online corporate travel booking tools, you have access to an entire company’s worth of technology and experience at a lower cost and with less stress than ever before. Here are nine ways to travel hassle-free with travel booking tools:
Online travel booking is the best way to save time finding flights. Flights are easy to compare and book at any hour of the day, so you can sleep in or take care of other tasks while you browse and make your selection. Better yet, prices are updated in real-time so you’re always getting the latest information about what’s available.
When staying in a hotel, always research the reviews and see if you can find an alternate cheaper one. Additionally, never use your credit card to book a hotel. Paying by cash or debit will not be traced back on your cards and is better for security.
Don’t assume that all hotels have free Wi-Fi (as some will charge for it). Ask about public transport and try to look up nearby metro stations beforehand so you know how long it will take you from where you’re staying.
Saving money on car rental is possible by finding a deal and avoiding common mistakes such as paying for extras. Consider using tools like Kayak, Hipmunk, AirBNB, or Road Trippers to find the best deals. Check reviews from other renters before booking and share your experience if it was positive so that others can learn from your expertise.
Rental cars and airport shuttles are the most convenient options for business travelers but come at a high cost. To save money, try opting for city public transportation or rideshare services like Uber and Lyft.
If you have time to spare before your flight and will be traveling solo, take the train from the airport straight into the city rather than booking an expensive shuttle or renting a car. Just be sure to download any ridehailing apps before you depart to avoid hassle upon arrival.
One of the biggest challenges that employees face when traveling for work is accessing their corporate calendar. By enabling syncing with your smartphone, you can stay up-to-date on meetings and make plans for future trips. You can also add personal travel details and location information so that you never miss a meeting or event, even if it’s not related to your company.
For some, the only alternative to expedient and hassle-free travel is nonstop business meetings. The last thing you want when on a business trip is a difficult task that could easily be done from your office at home.
With corporate travel booking tools, it’s possible to book plane tickets and find hotels and car rentals all from one destination, so there’s no more juggling back and forth between individual vendors. All you need is your internet connection and some basic information about where you’re traveling.
Although the airline is required to provide you with a list of important documents for your trip, be sure to bring a copy of them with you. This will come in handy should you need a form or voucher that is not on their list.
Here are some other items worth bringing: itinerary and boarding pass, travel insurance information, contact information for family and friends abroad and back home, passports (and copies), visas (and copies), company credit card receipts, foreign currency (if needed), debit card cards and travel money cards. Choose a neat folder or small bag to store all these important documents in one place preferably in your carry-on so they are always nearby!
Many airline delays or other travel problems can be avoided by keeping yourself up to date on changes in schedules. When you know that a plane has been delayed, you can make adjustments and prepare for the event in advance.
One of the best and most affordable benefits of using a corporate travel booking service is that it simplifies the process for travelers when they want to add a personal touch to their reservation. Simply provide some basic information about your preferences, and this typically will give you access to one of the highest percentages for what you are looking for.
That’s because many companies have customized agreements in place, so as not just to offer specific products and amenities but also to be able to negotiate prices. By collecting preference details in advance, you’ll get access not only to convenience but also a higher likelihood of actually getting what you’re looking for whether it’s the desired hotel or particular meal.
In summary, traveling for work can be expensive and a hassle. But with a good travel booking tool, it doesn’t have to be! Booking flights, hotels, rental cars, and other necessities for the business trip is a lot easier when you’ve got access to one central hub where you can find all the information you need. This makes it much less likely that something will get lost in translation or go wrong while traveling. With these tools at your disposal, it’s time to book your next corporate trip hassle-free!